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	<title>Ken Savage Making IT in Massachusetts &#187; Business</title>
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	<link>http://www.kensavage.com</link>
	<description>Ken Savage Writes About Technology, Music, TV, Movies in Boston</description>
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		<itunes:summary>Erin and Ken Savage write articles about Technology in New England, Music, TV, Movies, Family and Friends.</itunes:summary>
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		<itunes:category text="Society &amp; Culture"/>
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		<title>Companies Aren&#8217;t Archiving Emails. Are You Archiving Your Own Emails?</title>
		<link>http://www.kensavage.com/archives/email-archiving/</link>
		<comments>http://www.kensavage.com/archives/email-archiving/#comments</comments>
		<pubDate>Tue, 13 Oct 2009 18:37:31 +0000</pubDate>
		<dc:creator>Ken Savage</dc:creator>
				<category><![CDATA[Business]]></category>
		<category><![CDATA[Featured]]></category>
		<category><![CDATA[Massachusetts]]></category>
		<category><![CDATA[Technology]]></category>
		<category><![CDATA[email archiving]]></category>
		<category><![CDATA[emailing archiving software]]></category>
		<category><![CDATA[metalogix]]></category>

		<guid isPermaLink="false">http://www.kensavage.com/?p=2267</guid>
		<description><![CDATA[Remember that email you got with that password you needed?
Where is that email with your bank information or vacation itinerary?
We&#8217;ve all seen Microsoft Outlook email archiving pop up and often they hit yes to archive old emails without knowing what it does. What is email archiving and how does it help? Is it worth it [...]<p><br/><br/><a href="http://www.kensavage.com/archives/email-archiving/">Companies Aren&#8217;t Archiving Emails. Are You Archiving Your Own Emails?</a></p>


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			<content:encoded><![CDATA[<p><a href="http://www.kensavage.com/wp-content/uploads/2009/10/email-icon.jpg"><img src="http://www.kensavage.com/wp-content/uploads/2009/10/email-icon.jpg" alt="email-icon" title="email-icon" class="alignright size-full wp-image-2269" /></a>Remember that email you got with that password you needed?</p>
<p>Where is that email with your bank information or vacation itinerary?</p>
<p>We&#8217;ve all seen Microsoft Outlook email archiving pop up and often they hit yes to archive old emails without knowing what it does. What is <a href="http://www.metalogix.net/Solutions/Email-Archiving-Software/">email archiving</a> and how does it help? Is it worth it for the average person to archive emails? Does it save space or make it quicker to open emails? Many users have these questions when they first hear the term email archiving. Email archiving is an amazing tool for businesses, although for personal use email archiving may not offer many benefits.</p>
<h3>Boston Mayor Isn&#8217;t Archiving his Emails</h3>
<p>In the case of Boston City Hall, a close advisor to Mayor Menino has been reported to have deleted items from his inbox, sent box and the deleted/trash folder on a daily basis prior to traditional end-of-day tape backup. Now the Massachusetts Secretary of State has forced the hiring of an independent expert to retrieve City Hall emails that were “improperly deleted.” If a Microsoft <a href="http://www.metalogix.net/Products/Professional-Archive-Manager-for-Exchange/">Exchange archiving</a> solution had been implemented, these email records, including email, calendar items and records of email deletions, would have been captured immediately as they happened, regardless of what was stored on backup tapes at the end of the day.</p>
<blockquote style="border:1px;"><p>UPDATE:<br />
<a href="http://www.metalogix.net/offer/15-dollar-mailbox/?Promotion=adwords-15dollar"><img src="http://www.kensavage.com/wp-content/uploads/2009/10/15-dollar-mailbox-price-.gif" alt="15-dollar-mailbox-price-" title="15-dollar-mailbox-price-" class="alignleft size-full wp-image-2278" /></a>Metalogix has just released an email archiving product that is soooo much better than even other company&#8217;s solutions like Symantec. And their offering Microsoft Exchange email archiving at only $15 per mailbox. Microsoft Exchange Administrators use Metalogix Professional Archive Manager for Exchange to dramatically improve Exchange performance and:</p>
<p>    * Decrease the mail store by 80% and provide an unlimited mailbox<br />
    * Cut backup and—more importantly—RESTORES by 50%<br />
    * Get one-click disaster recovery<br />
    * Respond to E-discovery requests in minutes, without IT assistance<br />
<a href="http://www.metalogix.net/offer/15-dollar-mailbox/?Promotion=adwords-15dollar">Check out their free trial here.</a>
</p></blockquote>
<p>Email archiving allows a company to store emails on a private server for its employees to refer back too at a later time. Many companies often will send out updates on a new procedure, which can be missed if a person that works for the company was not in the office that day. Email archiving can also be an excellent tool for training new employees on current and new procedures. Once you access the server files, it is easy to direct an employee to a certain file or old email that is in the system saving someone hours looking for it and resending it to single or multiple users.</p>
<h3>Why is Archiving Emails Important?</h3>
<p>One example of this is, imagine you run into a problem at work that only happens every 2 months, you remember getting the email on the proper procedure, although you have had so many emails since the update you just cannot find it. Rather than spending hours looking for one single email, often times a company server is available with file named procedures in email archives, for that problem, and you can just open, read it or you can re-email it to yourself and flag it for later use. <strong>Email archiving saves time and space</strong> on employee&#8217;s personal computer for that reason alone.</p>
<p>Personal email archiving may not seem to make much since when it is easy to simply store important emails in a private folder; however, many users often forget to move an email that they need until it is too late. Making auto email archiving a nice feature, it is also very useful with so many professional email users now working from home as much as from work. Smart phone users are very used to synchronizing emails at home as well as work, and email archiving those emails to home can be as much of a time saver while working at home too, although they do take up space on your personal computer.</p>
<p>Email archiving may not seem like it is very useful when you haven&#8217;t had a need for it, until you need an important email and find that you do not have it. The pop up from Microsoft may have convinced many users to use email archiving without knowing what email archiving can do. Now knowing you possibly still have those emails you thought you lost can now be a major cause for a sigh of relief. Go check that email archive folder and see if you can find what you are looking for, and never forget where it is again.</p>
<p><a href="http://www.kensavage.com/wp-content/uploads/2009/10/email-icon1.jpg"><img src="http://www.kensavage.com/wp-content/uploads/2009/10/email-icon1.jpg" alt="email-icon" title="email-icon" class="alignnone size-full wp-image-2274" /></a> <a href="http://www.kensavage.com/wp-content/uploads/2009/10/email-archiving-lifecycle.jpg"><img src="http://www.kensavage.com/wp-content/uploads/2009/10/email-archiving-lifecycle.jpg" alt="email-archiving-lifecycle" title="email-archiving-lifecycle" class="alignnone size-full wp-image-2275" /></a></p>
<p><br/><br/><a href="http://www.kensavage.com/archives/email-archiving/">Companies Aren&#8217;t Archiving Emails. Are You Archiving Your Own Emails?</a></p>
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]]></content:encoded>
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		<slash:comments>0</slash:comments>
		</item>
		<item>
		<title>Hints on How to Lose the Fear of Public Speaking</title>
		<link>http://www.kensavage.com/archives/hints-on-how-to-loose-the-fear-of-public-speaking/</link>
		<comments>http://www.kensavage.com/archives/hints-on-how-to-loose-the-fear-of-public-speaking/#comments</comments>
		<pubDate>Mon, 28 Sep 2009 07:08:50 +0000</pubDate>
		<dc:creator>Ken Savage</dc:creator>
				<category><![CDATA[Business]]></category>
		<category><![CDATA[Featured]]></category>
		<category><![CDATA[LinkedIn]]></category>
		<category><![CDATA[Social Media]]></category>
		<category><![CDATA[fear]]></category>
		<category><![CDATA[hints]]></category>
		<category><![CDATA[public speaking]]></category>
		<category><![CDATA[social situations]]></category>

		<guid isPermaLink="false">http://www.kensavage.com/?p=1620</guid>
		<description><![CDATA[Public speaking is a gift when it&#8217;s done correctly but you may need a few tips to achieve it.
Why are people so afraid to get up in front of an audience and give a speech?
Basically, people are afraid of being humiliated in front of others. Some may have negative experiences in the past, such as [...]<p><br/><br/><a href="http://www.kensavage.com/archives/hints-on-how-to-loose-the-fear-of-public-speaking/">Hints on How to Lose the Fear of Public Speaking</a></p>


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			<content:encoded><![CDATA[<p><a href="http://www.kensavage.com/wp-content/uploads/2008/12/public-speaking-fear.jpg"><img src="http://www.kensavage.com/wp-content/uploads/2008/12/public-speaking-fear-300x279.jpg" alt="Overcome your fear of public speaking with ANY audience" title="Overcome your fear of public speaking with ANY audience" width="300" height="279" class="alignright size-medium wp-image-1628" /></a>Public speaking is a gift when it&#8217;s done correctly but you may need a few tips to achieve it.</p>
<p><strong>Why are people so afraid to get up in front of an audience and give a speech?</strong></p>
<p>Basically, people are afraid of being humiliated in front of others. Some may have negative experiences in the past, such as having been laughed at by the other kids in school when in front of the class. But, for most people, it&#8217;s the generalized fear that they are going to get up on stage and tank; that people won&#8217;t like them.</p>
<p>Now, many of the above are quite normal reactions. In fact, some experts say a mild level of anxiety is good before you give a speech as it gives you a burst of energy, resulting in a more dynamic presentation. But, if the <strong>fear of public speaking</strong> is such that it is keeping you from advancing in your career, or keeping you away from certain social situations, then it&#8217;s time for you to act.</p>
<p>The fear of public speaking can manifest itself in many ways:</p>
<ol>
<li>You get &#8220;butterflies&#8221; in your stomach.</li>
<li>Your palms sweat.</li>
<li>Your hands shake.</li>
<li>Your knees also shake and you feel as if your legs are about to collapse.</li>
<li>Your heart beats much faster than normal.</li>
<li>You experience a &#8220;fainting&#8221; feeling.</li>
<li>You have panicky thoughts.</li>
</ol>
<h3>Practice, Practice, Practice</h3>
<p><img src="http://www.kensavage.com/wp-content/uploads/2008/12/public-speaking.jpg" alt="public-speaking" title="public-speaking" width="235" height="244" class="alignright size-full wp-image-1624" />Most people don&#8217;t want to hear this, but the best way to conquer a fear of public speaking is practice, practice, practice. Facing any fear head on allows us to control it, rather than let it control us. Our over-reactions to our fears is really our brains trying to protect us from what it perceives as a threatening situation. Feeling faint is a good way to keep us off a stage, saving us from<br />
the threat of humiliation. But, the more we experience the &#8220;threatening&#8221; situation without the harm (humiliation), the more we&#8217;re able to extinguish that fear.</p>
<p>A good way to begin feeling comfortable presenting publicly is to start small. Start sharing stories with friends and co-workers. This could be something you read about in the news, or something you did over the weekend. The point is to practice speaking in front of others, and feeling successful at it.</p>
<p>If you have no problem speaking socially in front of friends, but shake at the thought of getting behind a podium and speaking in front of strangers, then practicing behind a podium is what you must do. Lucky for you there exists speaking clubs such as Toastmaster&#8217;s International, which meet weekly in cities all over the world. For a nominal fee, you can join a club in your area and practice speaking in public, as well as hearing speeches on a weekly basis. You will also receive feedback on your weaknesses as well as your strengths. You&#8217;ll probably be surprised to find out that you&#8217;re better than you thought you were.</p>
<h3>But I&#8217;m too Afraid to Practice Public Speaking</h3>
<p>For those whose anxiety level or social phobia is so great that they&#8217;re having extreme trouble getting into the practice phase, there is some hope for you as well. Psychotherapy as well as hypnosis has been used by people who need to learn ways of coping with fear of public speaking. With hypnosis, you can help desensitize yourself to your fear, as well as visualize success speaking before an audience. Hypnosis is also helpful with managing anxiety.</p>
<p>For extreme anxiety, there are also medications such as beta blockers which can provide some temporary relief; enough to possibly help you gain a positive speaking experience. If that don&#8217;t help imagien yourself play the <a href="http://www.kensavage.com/archives/maze-game-challenge/">scary maze game</a> or what the <a href="http://tvtropes.org/pmwiki/pmwiki.php/Main/ImagineTheAudienceNaked">Brady Bunch taught us</a> about imagining your audience.</p>
<p>The point is, you don&#8217;t have to allow your fear to rule your life. For some, the ability to give a speech in public can mean closing a sale, getting a promotion, or charting a new career path. It would be a shame, with all the resources now available to help you conquer your fear, to allow that fear to win.</p>
<p><br/><br/><a href="http://www.kensavage.com/archives/hints-on-how-to-loose-the-fear-of-public-speaking/">Hints on How to Lose the Fear of Public Speaking</a></p>
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		</item>
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		<title>Some People Cheat and Others Can&#8217;t. Why?</title>
		<link>http://www.kensavage.com/archives/some-people-cheat/</link>
		<comments>http://www.kensavage.com/archives/some-people-cheat/#comments</comments>
		<pubDate>Tue, 18 Aug 2009 19:54:44 +0000</pubDate>
		<dc:creator>Ken Savage</dc:creator>
				<category><![CDATA[Business]]></category>
		<category><![CDATA[Family]]></category>
		<category><![CDATA[Scams]]></category>
		<category><![CDATA[Bernie Madoff]]></category>
		<category><![CDATA[cheating]]></category>
		<category><![CDATA[cheating at work]]></category>

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		<description><![CDATA[Sometimes cheaters do get caught. New York financier Bernie Madoff faces a possible life sentence after pleading guilty to 11 felony counts in one of history&#8217;s largest investment frauds. Unfortunately, this is just one of many recent stories about captains of industry and finance behaving badly with other people&#8217;s money. In fact there have been [...]<p><br/><br/><a href="http://www.kensavage.com/archives/some-people-cheat/">Some People Cheat and Others Can&#8217;t. Why?</a></p>


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			<content:encoded><![CDATA[<p>Sometimes cheaters do get caught. New York financier Bernie Madoff faces a possible life sentence after pleading guilty to 11 felony counts in one of history&#8217;s largest investment frauds. Unfortunately, this is just one of many recent stories about captains of industry and finance behaving badly with other people&#8217;s money. In fact there have been so many revelations like this recently, it&#8217;s enough to make the average tax-paying citizen wonder whether anyone actually plays by the rules any more. And if people who already have plenty of money can&#8217;t help skimming (or just hauling away wads of cash), it&#8217;s fair to ask how an ordinary person is supposed to resist the temptation to skim on their taxes or pad their time sheets at work when times are tight or even <a href="http://www.facebookcheating.com">cheat on Facebook</a>. </p>
<div><div id="attachment_1675" class="wp-caption alignright" style="width: 272px"><img src="http://www.kensavage.com/wp-content/uploads/2009/03/bernie-madoff-work-262x300.jpg" alt="Bernie Madoff Guilty of Cheating" title="bernie-madoff-work" width="262" height="300" class="size-medium wp-image-1675" /><p class="wp-caption-text">Bernie Madoff Guilty of Cheating</p></div></div>
<p>So why do some people cheat and others don&#8217;t? The classical explanation is that it&#8217;s a rational choice, a cold calculation of cost and benefit. Can I get away with it, and how much can I get away with before I risk getting caught? But some scientists have begun questioning this cynical view of human ethics and suggest that the decision is much more complex than this simple calculation. </p>
<p>Three psychologists recently decided to explore these knotty ethical questions in the laboratory. Francesca Gino of the University of North Carolina and Shahar Ayal and Dan Ariely of Duke University set up an elaborate hoax to see if they could actually make people cheat—in order to illuminate the psychological forces at work in the dishonest mind.</p>
<p>Here, briefly, is what they did: They asked a large group of university students to solve a set of complex math problems in a very short time. They made it hard enough that none could realistically solve all the problems, and they paid them for whatever ones they did solve. The math exercise was just a pretense for the real experiment: shortly after the students began on the math problems, one of them (actually a paid actor) loudly announced to the room: &#8220;I&#8217;ve solved everything. What should I do?&#8221; Everyone in the room knew this was impossible, so the student-actor was a clear example of blatant cheating. He also took all of the cash, as if he had a perfect score and—very important—left without any consequences. He might as well have gone online and done some <a href="http://www.facebookcheating.com">Facebook cheating</a> too. Jerk!</p>
<p>The idea was to see how many of the students followed the cheater&#8217;s example—to see if blatant dishonesty boosted cheating among students generally. And it did, dramatically. But the psychologists added another twist to the experiment: sometimes they had the actor wear the T shirt of a rival university, other times not. They wanted to see if the cheater&#8217;s group identity—classmate or outsider—influenced the level of copycat cheating. That is, would students cheat more (or less) when they saw a rival cheat, as compared to seeing a compatriot cheat?</p>
<p>The results were unambiguous. As reported in the March issue of Psychological Science, fellow classmates had much more influence than outsiders. Indeed, seeing a rival cheat actually lowered the level of overall cheating slightly—compared to students who simply cheated on their own initiative, without any prodding. These findings argue against the &#8220;cold calculation&#8221; theory of cheating. After all, if the students only weighed the can-I-get-away-with-it factor, then they would have been influenced equally by the successful cheating of both compatriot and outsider. And they weren&#8217;t. </p>
<p>The psychologists decided to double-check these findings with another small experiment. It was basically the same setup, but in this scenario the actor didn&#8217;t do anything; he simply asked out loud of the proctor: &#8220;Is it OK to cheat?&#8221; I know, stupid question. Nobody would really do that. But the idea was simply to nudge the inner moralist in the students&#8217; minds, to bring the issues of cheating and dishonesty front and center. And when they did this, the students cheated noticeably less. No role models, good or bad, just priming the idea of unethical behavior—that was enough to keep the students honest.</p>
<p>So it appears our inner moralist doesn&#8217;t really want to cheat. Yet it also appears that dishonesty can be contagious—if we witness one of our own committing the public act of dishonesty. These findings point to a possible strategy for preventing a wave of unethical contagion. If cheating in general declines when cheaters are perceived as outlaws, then it should help to stigmatize public cheaters as just that—outlaws, bad apples. Of course, Bernie Madoff and the rest of Wall Street&#8217;s alleged fraudsters have already done a lot of that work for us.</p>
<p><br/><br/><a href="http://www.kensavage.com/archives/some-people-cheat/">Some People Cheat and Others Can&#8217;t. Why?</a></p>
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		<title>Local Post Offices Are Closing. Is Yours on the List?</title>
		<link>http://www.kensavage.com/archives/list-post-offices-closing/</link>
		<comments>http://www.kensavage.com/archives/list-post-offices-closing/#comments</comments>
		<pubDate>Tue, 30 Jun 2009 08:16:48 +0000</pubDate>
		<dc:creator>Ken Savage</dc:creator>
				<category><![CDATA[Boston]]></category>
		<category><![CDATA[Business]]></category>
		<category><![CDATA[Massachusetts]]></category>
		<category><![CDATA[Nation News]]></category>
		<category><![CDATA[post office]]></category>
		<category><![CDATA[recession]]></category>
		<category><![CDATA[united states postal service]]></category>

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		<description><![CDATA[As the United States Postal Service, weighed down by a crippling multibillion-dollar deficit, shrinks its operations, post offices across the country are on the chopping block. Each year, hundreds of postal operations shutter, but this coming fall could be the single biggest consolidation in Postal Service history.
Over the next three months, more than 3,200 post [...]<p><br/><br/><a href="http://www.kensavage.com/archives/list-post-offices-closing/">Local Post Offices Are Closing. Is Yours on the List?</a></p>


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			<content:encoded><![CDATA[<p>As the United States Postal Service, weighed down by a crippling multibillion-dollar deficit, shrinks its operations, post offices across the country are on the chopping block. Each year, hundreds of postal operations shutter, but this coming fall could be the single biggest consolidation in Postal Service history.</p>
<p><a href="http://www.kensavage.com/wp-content/uploads/2009/06/post-office-closing.jpg"><img src="http://www.kensavage.com/wp-content/uploads/2009/06/post-office-closing-300x186.jpg" alt="post-office-closing" title="post-office-closing" width="300" height="186" class="alignright size-medium wp-image-1889" /></a>Over the next three months, more than 3,200 post offices and retail outlets out of 34,000 will be reviewed for possible closure or consolidation.</p>
<p>Downsizing is a business imperative, says Linda Welch, acting vice president of delivery and post office operations at the Postal Service. &#8220;Revenues have declined, and mail volume continues to decline,&#8221; she says. </p>
<h2>Do you want to see the whole list?</h2>
<p>I&#8217;ve been working a few hours each day since the announcement to build this <strong>list of post office closings</strong> so people can look up and see if their local post office will be closing. If you want to be <strong>notified of updates</strong> to the Most Recent Announcements and to <strong>Download the list</strong>, subscribe below:</p>
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<h3>Download the Updated Post Office Closing List</h3>
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<h3>Can We Get A List Of The Post Offices That Are Closing?</h3>
<p>If you know of any other post offices that are closing because of this please contact me. <strong>Partial list that I have got so far</strong>:</p>
<p><u>Kansas</u><br />
New Albany, KS, Post Office, 101 2nd Street, New Albany, KS, 66759</p>
<p><u>Louisiana</u><br />
Cameron Post Office (70631) is closed. Residents can pick their mail up at the Lake Charles Drew Station.</p>
<p><u>New York</u><br />
The South Kortright, NY, Post Office 10675 County Highway 18, 13842 is temporarily closed. The mail is being redirected to Hobart, NY 13788 located at 698 Main St, Suite #1</p>
<p><u>Ohio</u><br />
Birmingham, OH, Post Office 44816 is closed. All customers will be serviced at Wakeman Post Office, 16 W Main St. Wakeman, OH 44889</p>
<h3>Are These Post Offices Closing Because of the Recession?</h3>
<p>Not only have e-mail and electronic bill paying made for a skinnier mail stream, but the recession has caused a sharp pullback in advertising mail that has hurt the Postal Service even more. </p>
<p>In March, Postmaster General John Potter asked Congress for the right to reduce the mail week from six days to five, for a savings of $3.5 billion. Shutting down post offices will have similar cost-saving effects. And most Americans say they&#8217;re OK with the cutbacks, as long as they don&#8217;t have to pay more to send mail. A recent USA Today/Gallup poll found that more Americans would rather the Postal Service curtail services than seek a bailout or raise stamp prices.</p>
<p>At least, that&#8217;s what everyone says until it&#8217;s their beloved post office at stake. For various reasons, people tend to react with great fervor when their local offices are endangered.</p>
<p>Consider the case of the Hawleyville Post Office. After years of negotiations, the Postal Service in January notified the Connecticut community that its 166-year-old post office would close Feb. 14. An article in the local newspaper poignantly noted, &#8220;The long love affair between the Hawleyville post office and its loyal customers will come to an end on, of all days, Valentine&#8217;s Day.&#8221;</p>
<p>Its post office was rickety, but the community embraced it as a gathering place. One resident told the Newtown Bee, &#8220;The Hawleyville Post Office is like Cheers in Hawleyville.&#8221;</p>
<p>In fear of losing its precious haunt, the community mobilized. A Web site and online petition drive were created. Members got Congress involved. And lo and behold, the community won approval for a new post office, to be opened this summer. </p>
<p>Every time a post office is slated for closure or consolidation, the Postal Service is legally obligated to inform its customers well in advance. &#8220;There&#8217;s a very long process that they have to go through,&#8221; says Mario Principe, the post office continuance consultant at the National League of Postmasters. That gives the communities plenty of time, usually at least two months, to stage a rescue. </p>
<h3>Your Post Office is Closing. Get Used to It</h3>
<p>The Postal Service will typically send out a survey or host a town hall meeting before an endangered office closes. Perhaps the closing of a post office means too many lost jobs for an already-hurting community. The office might house the bulletin board that posts important community announcements. Or the next-closest post office may be really far away. If customers alert officials to such concerns, there&#8217;s a better chance that their office will be spared. Appealing the closure decision to the Postal Regulatory Commission often works, too, though it&#8217;s a step many communities don&#8217;t know to take.</p>
<p>It&#8217;s also important to check out why a post office is on the chopping block in the first place. Those under review this summer are mostly metropolitan branches or stations. But in the case of small post offices, federal law states that the reason can&#8217;t be just that the office isn&#8217;t bringing in enough revenue. If that&#8217;s the only explanation given, then the Postal Service can&#8217;t legally shut it down. </p>
<p>Oftentimes, post offices face closure because their leases expire. That&#8217;s the case in Deer Harbor, Wash. After attempts to find a new location for the post office failed, the community decided &#8220;in desperation&#8221; to buy the property just to keep it in business. If the community can raise the $250,000 purchase price by the June 30, the Postal Service says it will continue operations there.</p>
<p>The Postal Service seems willing to negotiate, and it&#8217;s not really bothered by the protests. &#8220;It actually it makes us very proud to know that we are a valuable member of the community,&#8221; says Welch. She says that the Postal Service appreciates the great lengths that some communities will go to just to ensure that their services continue. </p>
<p>What the Postal Service would appreciate even more: If those people would show their appreciation by taking the simple step of sending more mail. Oddly enough, that seems to be the unthinkable last resort.</p>
<p><br/><br/><a href="http://www.kensavage.com/archives/list-post-offices-closing/">Local Post Offices Are Closing. Is Yours on the List?</a></p>
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		<title>Employees Calling In Sick With Seasonal Absence Syndrome SAS</title>
		<link>http://www.kensavage.com/archives/employees-calling-in-sick-with-seasonal-absence-syndrome-sas/</link>
		<comments>http://www.kensavage.com/archives/employees-calling-in-sick-with-seasonal-absence-syndrome-sas/#comments</comments>
		<pubDate>Mon, 15 Jun 2009 20:37:43 +0000</pubDate>
		<dc:creator>Ken Savage</dc:creator>
				<category><![CDATA[Business]]></category>
		<category><![CDATA[calling_in_sick]]></category>
		<category><![CDATA[call_in_sick]]></category>
		<category><![CDATA[summer_season]]></category>
		<category><![CDATA[vacation-day]]></category>

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		<description><![CDATA[Since when did wanting a nice, sunny afternoon to work in the garden become a Seasonal Absence Syndrome?
With the arrival of summer, 30% of employees may call in sick this summer to enjoy a day off. Sunny skies and warmer temperatures also brings Seasonal Absence Syndrome (SAS), which will plague organizations in epic portions this [...]<p><br/><br/><a href="http://www.kensavage.com/archives/employees-calling-in-sick-with-seasonal-absence-syndrome-sas/">Employees Calling In Sick With Seasonal Absence Syndrome SAS</a></p>


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			<content:encoded><![CDATA[<p><a href="http://www.kensavage.com/wp-content/uploads/2009/06/calling-in-sick-to-work.gif"><img src="http://www.kensavage.com/wp-content/uploads/2009/06/calling-in-sick-to-work-229x300.gif" alt="calling-in-sick-to-work" title="calling-in-sick-to-work" width="229" height="300" class="alignright size-medium wp-image-1906" /></a>Since when did wanting a nice, sunny afternoon to work in the garden become a Seasonal Absence Syndrome?</p>
<p>With the arrival of summer, 30% of employees may call in sick this summer to enjoy a day off. Sunny skies and warmer temperatures also brings Seasonal Absence Syndrome (SAS), which will plague organizations in epic portions this summer season. If you have ever felt like calling in sick on a warm summer day, you are not alone.<br/><br/><a href="http://www.kronos.com/About/Seasonal-Absence-Syndrome.htm">read more</a> | <a href="http://digg.com/business_finance/Employees_Calling_In_Sick_With_Seasonal_Absence_Syndrome_SAS">digg story</a></p>
<p><br/><br/><a href="http://www.kensavage.com/archives/employees-calling-in-sick-with-seasonal-absence-syndrome-sas/">Employees Calling In Sick With Seasonal Absence Syndrome SAS</a></p>
<p><small><a href="http://www.kensavage.com/archives/employees-calling-in-sick-with-seasonal-absence-syndrome-sas/" title="how to deal with employees calling in sick">how to deal with employees calling in sick</a> (3)</small><small><a href="http://www.kensavage.com/archives/employees-calling-in-sick-with-seasonal-absence-syndrome-sas/" title="employee always sick">employee always sick</a> (3)</small><small><a href="http://www.kensavage.com/archives/employees-calling-in-sick-with-seasonal-absence-syndrome-sas/" title="how to prevent absence of employees">how to prevent absence of employees</a> (2)</small><small><a href="http://www.kensavage.com/archives/employees-calling-in-sick-with-seasonal-absence-syndrome-sas/" title="seasonal syndrome">seasonal syndrome</a> (2)</small><small><a href="http://www.kensavage.com/archives/employees-calling-in-sick-with-seasonal-absence-syndrome-sas/" title="how to deal with an employee who is always calling in sick">how to deal with an employee who is always calling in sick</a> (2)</small><small><a href="http://www.kensavage.com/archives/employees-calling-in-sick-with-seasonal-absence-syndrome-sas/" title="employees always calling in sick">employees always calling in sick</a> (2)</small><small><a href="http://www.kensavage.com/archives/employees-calling-in-sick-with-seasonal-absence-syndrome-sas/" title="how to prevent employees from calling off">how to prevent employees from calling off</a> (1)</small><small><a href="http://www.kensavage.com/archives/employees-calling-in-sick-with-seasonal-absence-syndrome-sas/" title="how to prevent employee absences">how to prevent employee absences</a> (1)</small><small><a href="http://www.kensavage.com/archives/employees-calling-in-sick-with-seasonal-absence-syndrome-sas/" title="how to prevent absence of employees?">how to prevent absence of employees?</a> (1)</small><small><a href="http://www.kensavage.com/archives/employees-calling-in-sick-with-seasonal-absence-syndrome-sas/" title="what to do with employees that call in sick frequently">what to do with employees that call in sick frequently</a> (1)</small><small><a href="http://www.kensavage.com/archives/employees-calling-in-sick-with-seasonal-absence-syndrome-sas/" title="how to prevent absence">how to prevent absence</a> (1)</small><small><a href="http://www.kensavage.com/archives/employees-calling-in-sick-with-seasonal-absence-syndrome-sas/" title="how to handle employees who are always absent">how to handle employees who are always absent</a> (1)</small><small><a href="http://www.kensavage.com/archives/employees-calling-in-sick-with-seasonal-absence-syndrome-sas/" title="how to prevent seasonal sickness">how to prevent seasonal sickness</a> (1)</small><small><a href="http://www.kensavage.com/archives/employees-calling-in-sick-with-seasonal-absence-syndrome-sas/" title="how to prevent your employees from calling in sick">how to prevent your employees from calling in sick</a> (1)</small><small><a href="http://www.kensavage.com/archives/employees-calling-in-sick-with-seasonal-absence-syndrome-sas/" title="what to do with employees always calling in sick">what to do with employees always calling in sick</a> (1)</small><small><a href="http://www.kensavage.com/archives/employees-calling-in-sick-with-seasonal-absence-syndrome-sas/" title="sick in summer">sick in summer</a> (1)</small><small><a href="http://www.kensavage.com/archives/employees-calling-in-sick-with-seasonal-absence-syndrome-sas/" title="seasonal absence syndrome 2009">seasonal absence syndrome 2009</a> (1)</small><small><a href="http://www.kensavage.com/archives/employees-calling-in-sick-with-seasonal-absence-syndrome-sas/" title="seasonal absence syndrome">seasonal absence syndrome</a> (1)</small><small><a href="http://www.kensavage.com/archives/employees-calling-in-sick-with-seasonal-absence-syndrome-sas/" title="sas seasonality">sas seasonality</a> (1)</small><small><a href="http://www.kensavage.com/archives/employees-calling-in-sick-with-seasonal-absence-syndrome-sas/" title="sas seasonal absence syndrome">sas seasonal absence syndrome</a> (1)</small></p>

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		<title>How To Make Real Money On Ebay</title>
		<link>http://www.kensavage.com/archives/how-to-make-real-money-on-ebay/</link>
		<comments>http://www.kensavage.com/archives/how-to-make-real-money-on-ebay/#comments</comments>
		<pubDate>Wed, 13 May 2009 19:36:05 +0000</pubDate>
		<dc:creator>Ken Savage</dc:creator>
				<category><![CDATA[Business]]></category>
		<category><![CDATA[Consumerism]]></category>
		<category><![CDATA[Technology]]></category>
		<category><![CDATA[ebay]]></category>
		<category><![CDATA[make money]]></category>
		<category><![CDATA[money]]></category>
		<category><![CDATA[selling on ebay]]></category>

		<guid isPermaLink="false">http://www.kensavage.com/index.php/archives/how-to-make-real-money-on-ebay/</guid>
		<description><![CDATA[How many times have you heard this line? Unfortunately there are hundreds of people selling the &#8220;best&#8221; ways to make a ton of money on eBay. The truth is you can make a lot of money on eBay. There is not some secret formula or one way to do it.
In this article I will offer [...]<p><br/><br/><a href="http://www.kensavage.com/archives/how-to-make-real-money-on-ebay/">How To Make Real Money On Ebay</a></p>


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			<content:encoded><![CDATA[<p>How many times have you heard this line? Unfortunately there are hundreds of people selling the &#8220;best&#8221; ways to make a ton of money on eBay. The truth is you can <strong>make a lot of money on eBay</strong>. There is not some secret formula or one way to do it.</p>
<p>In this article I will offer tips that could help your <strong>eBay selling</strong>. I believe the single most important thing you can do is to sell something you know. If you have a hobby or job that is related to your items, you would be very knowledgeable about your product and reduce research time.</p>
<p><img src="http://www.kensavage.com/wp-content/uploads/2009/05/get-rich-on-ebay-300x214.jpg" alt="get-rich-on-ebay" title="get-rich-on-ebay" width="300" height="214" class="alignright size-medium wp-image-1805" />If you do not have a hobby or job that is related to anything you can sell, do a search with the completed auction listings in the categories that are of interest to you and see how these things are doing. You can also check the <a title="Hot Items selling on ebay" href="http://product-index.ebay.com/best_selling_1.html">Hot List on eBay</a> that will give you a break down of the hot selling items.</p>
<p>Research articles on auction forums or auction information websites. There is a wealth of information out there that is free. Check out the forums that are on eBay. These can give you information just by reading what other sellers are talking about.<span id="more-288"></span></p>
<p>If possible, try to find a niche product. An example of this is Ham Radio. I hold an advanced class amateur radio license. The United States Federal Government issues this. I got out of the hobby and decided to sell my radios. I sold every radio with no problems. Amateur Radio Operators (hams) are a specific group, looking for specific items. This makes selling so much easier.</p>
<p>Once you find the item(s) that are right for you concentrate on customer service. Make sure that all the items you ship are properly protected with bubble wrap or styrofoam spacers. I do not like packing peanuts because they are messy for the customer. Do not use newspaper for packing material. It does not work that well and just looks bad.</p>
<p>Once you have your item packed properly make sure you ship it promptly. Customers will appreciate this and remember you. Communication with the customer is very important. As soon as you can contact your paying customer and let them know exactly when you are sending the item (you should indicate this in your auction.) After you send the item contact them again and tell them it is on the way. Little things like this can give you repeat customers.</p>
<p>So where is the real money? The real money is in supply and demand. If you have something that is in demand it will sell. If you donâ€™t it wonâ€™t. I know this is basic business, but it seems a lot of people have lost site of this for the quick, easy buck. Long lasting sales donâ€™t happen over night. Market saturation also plays a big role.</p>
<p>The best approach to make â€œreal moneyâ€ on eBay breaks down like this: Know your product, research it and its sellers on eBay (how many, how much), use the recourses I listed above. There are reels of information on selling and buying on eBay on auction information websites, make your customers happy (good shipping, communication)</p>
<p>Knowledge is power. This is your greatest tool.</p>
<p>Shawn Sellen is the owner of <a href="http://www.auctionreel.com/">auctionreel</a>. An auction information website with Free Downloads.</p>
<p><br/><br/><a href="http://www.kensavage.com/archives/how-to-make-real-money-on-ebay/">How To Make Real Money On Ebay</a></p>
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		</item>
		<item>
		<title>Payment Processing Systems for your Website</title>
		<link>http://www.kensavage.com/archives/payment-processing-systems-for-your-website/</link>
		<comments>http://www.kensavage.com/archives/payment-processing-systems-for-your-website/#comments</comments>
		<pubDate>Sun, 10 May 2009 19:30:07 +0000</pubDate>
		<dc:creator>Ken Savage</dc:creator>
				<category><![CDATA[Business]]></category>
		<category><![CDATA[Technology]]></category>
		<category><![CDATA[income money website]]></category>

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		<description><![CDATA[Researching a topic can be frustrating sometimes. You search the web for information only to find much of it not exactly related to the topic you are searching for. This has prompted our experts to help provide better information for people like you. This article will try to help you by providing information that you [...]<p><br/><br/><a href="http://www.kensavage.com/archives/payment-processing-systems-for-your-website/">Payment Processing Systems for your Website</a></p>


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			<content:encoded><![CDATA[<p>Researching a topic can be frustrating sometimes. You search the web for information only to find much of it not exactly related to the topic you are searching for. This has prompted our experts to help provide better information for people like you. This article will try to help you by providing information that you can actually use.</p>
<p>Letâ€™s be honest. Profit is what Business is all about. And profit can be derived from the payments we secure from our customers. How then do we boost the receipt of payments? An efficient <strong>payment processing system</strong> should provide the answer. Payment processing is what converts sales into realized profits. Without payment processing, your business could not collect payments, and thus will most likely fail. Without efficient payment processing, your business would needlessly suffer.<span id="more-311"></span></p>
<p>The importance of an efficient payment processing system cannot be underestimated. Payment processing, as many business owners will attest to, is the heart of your enterprise. It goes with saying then, that payment processing is an essential requirement for any kind of venture, online or offline.</p>
<p>The more you discuss this subject, the more you will learn. There is much information available that is perhaps just waiting to be discovered. By reading the rest of this article, you will be on your way to learning all you need to know about this.</p>
<p>Let Payment Processing Expand Your Market</p>
<p>Your products arenâ€™t the only things that would determine your market. Payment processing can certainly help you expand such an audience. By being able to accept the various credit cards and other payment alternatives, for example, you could boost your customer base by more than 400%. It&#8217;s no secret that most people these days prefer to use those payment options, and having those options available would certainly entice more people to purchase your product.</p>
<p>Payment processing of payment methods other than cash is doubly important for online businesses. Money mails and checks are just too inconvenient for online transactions, so payment processing of credit cards and similar options would be a necessity for Internet trading. Almost all merchant accounts offering payment processing services offer secured networks that would ensure the security of each compensative settlement.</p>
<p>Payment Processing Can Increase The Efficiency Of Your Operations</p>
<p>Every business strives for automation of most tasks, and payment processing systems are no exception. Automation would allow you to collect payments 24 hours a day with minimal supervision, and an efficient payment processing system can help you achieve such a task. Payment processing systems can automatically handle every payment made to your business. This leaves you free to concentrate on other essentials such as the marketing of your site.</p>
<p>Your decision to invest in a proper and reliable payment processing system is most likely the single most important task relating to the success of your business. Having said this, and given all the benefits owing to various payment processing systems, it is in every business&#8217;s best interests to investigate the many systems available and implement the most suitable one for your business.</p>
<p>Please check back regularly, as this site updates infomation on a periodic basis and we wouldn&#8217;t want you to miss out.</p>
<p>Hanif Khaki is the acclaimed author of numerous business related articles and the founder of the popular merchant accounts resource site, <a target="_new" href="http://www.merchant-accounts.extra-information.com/">http://www.merchant-accounts.extra-information.com</a>.</p>
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		<item>
		<title>Defining Automated Time and Attendance Goals</title>
		<link>http://www.kensavage.com/archives/automated-time-and-attendance/</link>
		<comments>http://www.kensavage.com/archives/automated-time-and-attendance/#comments</comments>
		<pubDate>Tue, 24 Mar 2009 06:33:31 +0000</pubDate>
		<dc:creator>Ken Savage</dc:creator>
				<category><![CDATA[Business]]></category>
		<category><![CDATA[absence management]]></category>
		<category><![CDATA[redundant data entry]]></category>
		<category><![CDATA[time and attendance]]></category>
		<category><![CDATA[timecard calculations]]></category>

		<guid isPermaLink="false">http://www.kensavage.com/?p=1745</guid>
		<description><![CDATA[At this point, your task force has defined your manual time and attendance process, has identified problems and opportunities, and is working to ensure the uniform enforcement of your payroll policies. You’ve probably also uncovered some areas for cost savings.
The next step is to develop goals or criteria for your automated system. These goals will [...]<p><br/><br/><a href="http://www.kensavage.com/archives/automated-time-and-attendance/">Defining Automated Time and Attendance Goals</a></p>


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		<li><a href="http://www.kensavage.com/archives/time-and-attendance/" rel="bookmark">Choosing a Time and Attendance Vendor</a><!-- (42.0515)--></li>
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]]></description>
			<content:encoded><![CDATA[<p>At this point, your task force has defined your manual time and attendance process, has identified problems and opportunities, and is working to ensure the uniform enforcement of your payroll policies. You’ve probably also uncovered some areas for cost savings.</p>
<p>The next step is to develop goals or criteria for your automated system. These goals will guide your choice of products, services, and vendors. You will evaluate vendors’ proposals based on their ability to help you meet your goals. Goals might be stated in terms of system capabilities and features or in terms of benefits your company expects to derive from the new system. Here are some typical goals that may be relevant to your organization.</p>
<h3>Corporate Time and Attendance Goals</h3>
<p>• Decrease overall labor costs<br />
• Shrink the gap between payroll policy and actual practice<br />
• Comply with government and/or union regulations<br />
• Reduce administrative overhead by eliminating time spent on manual timecard calculations<br />
• Find a solution that can expand as the business grows<br />
• Solve anticipated downstream challenges, such as absence management or scheduling Technology goals<br />
• Leverage the company’s existing IT investment<br />
• Interface with payroll program (or service bureau) as well as other systems such as HR or ERP<br />
• Provide audit trails<br />
• Produce timely and accurate management reports by employee, department, and pay-rate class for all pay periods<br />
• Improve data security<br />
• Be easy to install and maintain with current staff</p>
<h3>Automated Process Goals</h3>
<p>• Reduce time spent on overall process<br />
• Eliminate redundant data entry<br />
• Apply complex pay rules consistently and accurately across all functional departments<br />
• Accurately record, collect, and report time and rates for standard and incentive pay-rate classes, shift differentials, and productive and nonproductive time<br />
• Provide an effective means of distributing reports for departmental review and editing Other goals<br />
• Enable the organization to shift responsibility for managing labor costs from payroll to department managers<br />
• Gain universal acceptance of the solution by making it easy</p>
<p>In addition to specific automation goals, you will have many requirements related to the vendor. For example, you may require that the vendor have a local presence or be experienced in your industry.</p>
<h3>Identifying the potential for savings</h3>
<p>To evaluate the project financially and prioritize it against other projects your company wants to invest in, the task force should determine the potential for savings. Most of our customers find that automating time and attendance brings a very fast return. The key areas of savings are listed below. Where can savings come from?</p>
<p>• Reducing payroll errors<br />
• Reducing total payroll processing time<br />
• Reducing unauthorized leave time<br />
• Eliminating unplanned overtime and nonproductive hours<br />
• Reducing payroll inflation<br />
• Improving labor reporting</p>
<h3>Why do companies automate their Time and Attendance?</h3>
<p>Our research shows that companies are initially motivated to automate their time and attendance processes not for the potential cost savings, but because of frustrations with their manual systems. These frustrations are impossible to quantify, but at the top of the list are a lack of accurate, timely reports and a lack of data integration with payroll and other systems. Companies also mention that they face increasing complexity due to a growing employee population and other business changes.</p>
<p>When you evaluate time and attendance solutions, remember that the least expensive system will not be the best system for you if it fails to meet your business needs. You need a solution that can easily and cost effectively be adapted to address changes in your business. It’s important to look down the road. Many organizations automate but soon realize that the vendor’s solution has major feature limitations, does not integrate well with other systems, or requires additional customization as business changes — all of which increase the total cost of owning the solution. The moral of the story: <strong>Try to anticipate your future business needs.</strong></p>
<p><br/><br/><a href="http://www.kensavage.com/archives/automated-time-and-attendance/">Defining Automated Time and Attendance Goals</a></p>
<p><small><a href="http://www.kensavage.com/archives/automated-time-and-attendance/" title="attendance goals">attendance goals</a> (11)</small><small><a href="http://www.kensavage.com/archives/automated-time-and-attendance/" title="mss">mss</a> (6)</small><small><a href="http://www.kensavage.com/archives/automated-time-and-attendance/" title="local literature of payroll system">local literature of payroll system</a> (5)</small><small><a href="http://www.kensavage.com/archives/automated-time-and-attendance/" title="automated time and attendance">automated time and attendance</a> (5)</small><small><a href="http://www.kensavage.com/archives/automated-time-and-attendance/" title="related literature about payroll system">related literature about payroll system</a> (4)</small><small><a href="http://www.kensavage.com/archives/automated-time-and-attendance/" title="review of related literature about payroll system">review of related literature about payroll system</a> (4)</small><small><a href="http://www.kensavage.com/archives/automated-time-and-attendance/" title="payroll system review of related literature">payroll system review of related literature</a> (3)</small><small><a href="http://www.kensavage.com/archives/automated-time-and-attendance/" title="related literature of automated payroll system">related literature of automated payroll system</a> (3)</small><small><a href="http://www.kensavage.com/archives/automated-time-and-attendance/" title="local related literature about payroll system">local related literature about payroll system</a> (3)</small><small><a href="http://www.kensavage.com/archives/automated-time-and-attendance/" title="review of related literature of payroll system">review of related literature of payroll system</a> (3)</small><small><a href="http://www.kensavage.com/archives/automated-time-and-attendance/" title="related literaturepayroll">related literaturepayroll</a> (2)</small><small><a href="http://www.kensavage.com/archives/automated-time-and-attendance/" title=""></a> (2)</small><small><a href="http://www.kensavage.com/archives/automated-time-and-attendance/" title="local literature on time and attendance system">local literature on time and attendance system</a> (2)</small><small><a href="http://www.kensavage.com/archives/automated-time-and-attendance/" title="related literature payroll system">related literature payroll system</a> (2)</small><small><a href="http://www.kensavage.com/archives/automated-time-and-attendance/" title="goal payroll system">goal payroll system</a> (2)</small><small><a href="http://www.kensavage.com/archives/automated-time-and-attendance/" title="related literature of payroll system">related literature of payroll system</a> (2)</small><small><a href="http://www.kensavage.com/archives/automated-time-and-attendance/" title="payroll system of review related literature">payroll system of review related literature</a> (2)</small><small><a href="http://www.kensavage.com/archives/automated-time-and-attendance/" title="payroll system related literature">payroll system related literature</a> (2)</small><small><a href="http://www.kensavage.com/archives/automated-time-and-attendance/" title="related reviews of literature about payroll system">related reviews of literature about payroll system</a> (1)</small><small><a href="http://www.kensavage.com/archives/automated-time-and-attendance/" title="related local literature in payroll system">related local literature in payroll system</a> (1)</small></p>

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			<wfw:commentRss>http://www.kensavage.com/archives/automated-time-and-attendance/feed/</wfw:commentRss>
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		</item>
		<item>
		<title>Defining Your Current Time and Attendance Process</title>
		<link>http://www.kensavage.com/archives/defining-time-and-attendance-process/</link>
		<comments>http://www.kensavage.com/archives/defining-time-and-attendance-process/#comments</comments>
		<pubDate>Tue, 24 Mar 2009 06:24:41 +0000</pubDate>
		<dc:creator>Ken Savage</dc:creator>
				<category><![CDATA[Business]]></category>
		<category><![CDATA[new automated system]]></category>
		<category><![CDATA[redundant data entry]]></category>
		<category><![CDATA[time and attendance]]></category>

		<guid isPermaLink="false">http://www.kensavage.com/?p=1743</guid>
		<description><![CDATA[The first step for your task force is to conduct a comprehensive review of your current time and attendance processes. This is often called a situation analysis. There are three basic goals for a situation analysis:

Learn exactly how the Time and Attendance system works now
Pinpoint problem areas that automation can correct
Identify opportunities for direct time- [...]<p><br/><br/><a href="http://www.kensavage.com/archives/defining-time-and-attendance-process/">Defining Your Current Time and Attendance Process</a></p>


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]]></description>
			<content:encoded><![CDATA[<p>The first step for your task force is to conduct a comprehensive review of your current time and attendance processes. This is often called a situation analysis. There are three basic goals for a situation analysis:</p>
<ul>
<li>Learn exactly how the Time and Attendance system works now</li>
<li>Pinpoint problem areas that automation can correct</li>
<li>Identify opportunities for direct time- and cost- savings benefits.</li>
</ul>
<p>When you examine the processes, you’re looking for indications of:</p>
<ul>
<li>Redundant data entry</li>
<li>Inefficiencies</li>
<li>Employee and/or manager dissatisfaction with the processes</li>
<li>Unacceptable error rates in payroll</li>
<li>Rising administrative costs</li>
</ul>
<p>When you research the current manual processes, be sure that you capture the entire picture. Don’t forget remote operations and individual work environments. Do you have on-site and off-site workers? The best way to conduct this research is to interview department heads and payroll staff.</p>
<p>Then create a detailed written document or flow chart detailing your current <a href="http://www.kensavage.com/time-and-attendance/">time and attendance</a> process and specific problem areas. Next, the task force should talk with hourly employees to gain an understanding of the problems they are experiencing under the manual system. How time consuming is the process of recording hours? How often are paychecks late or incorrect? Ask for suggestions about features they think should be included in the new automated system. For example, they might want visibility of accrued vacation time. This employee feedback serves two worthwhile purposes:</p>
<ul>
<li>It provides practical frontline information that can help you assess the potential for cost savings and improved employee satisfaction.</li>
<li>It creates a sense of real participation in the selection process, which can foster acceptance of the solution after it is implemented</li>
</ul>
<p>By asking the right questions, the task force will come away with important information about the current manual system and suggestions for an automated system — information you’ll refer to often throughout the vendor selection process.</p>
<h3>Determining payroll policies</h3>
<p>The next step is to examine timekeeping and payroll policies. A complete set of defined and approved pay policies is needed for system installation. If you do this research now, you will have better-informed discussions with potential vendors. Attracting and retaining qualified, highly skilled employees is difficult for any business. As a result, many companies have introduced a wide range of special incentive pay policies and rates to attract and keep quality people. These incentive programs (majority time, differential rules, travel time, etc.) have dramatically complicated the manual payroll preparation process as well as the tracking of labor hours.</p>
<p>The complexity of these incentive pay structures increases the opportunity for inconsistent payroll policy application. Many companies we surveyed noted that once they automated their time and attendance processes, they were able to clearly see where their old manual systems had masked payroll inconsistencies from department to department and from pay class to pay class. These were problems that had gone undetected for months and sometimes even years. Pay policy inconsistencies can result in costly payroll errors, noncompliance with wage and hour regulations, and inefficient use of administrative time.</p>
<p>Companies that successfully implement automated systems tell us that achieving consensus on a common set of payroll policies for all employees is critical. Consensus must be achieved before you proceed with automation. When all departmental inconsistencies are uncovered and resolved, a smooth transition from a manual system to an automated system can begin.</p>
<h3>Identifying pay policy inconsistencies</h3>
<p>Create a table to identify pay policy inconsistencies. There might be inconsistencies between the ways on-site and off-site employees are treated, or perhaps managers in different departments have interpreted the rules differently. Interview managers and ask, “How do you actually manage your full-time and part-time employees with regard to overtime, leave, etc.?” Experience tells us that you will see many discrepancies in the ways policies are being interpreted.</p>
<p><br/><br/><a href="http://www.kensavage.com/archives/defining-time-and-attendance-process/">Defining Your Current Time and Attendance Process</a></p>
<p><small><a href="http://www.kensavage.com/archives/defining-time-and-attendance-process/" title="attendance process">attendance process</a> (12)</small><small><a href="http://www.kensavage.com/archives/defining-time-and-attendance-process/" title="time and attendance process">time and attendance process</a> (8)</small><small><a href="http://www.kensavage.com/archives/defining-time-and-attendance-process/" title="time attendance flowchart">time attendance flowchart</a> (5)</small><small><a href="http://www.kensavage.com/archives/defining-time-and-attendance-process/" title="time and attendance processes">time and attendance processes</a> (4)</small><small><a href="http://www.kensavage.com/archives/defining-time-and-attendance-process/" title="time consuming process of recording in manual system">time consuming process of recording in manual system</a> (4)</small><small><a href="http://www.kensavage.com/archives/defining-time-and-attendance-process/" title="attendence prcess in companies">attendence prcess in companies</a> (3)</small><small><a href="http://www.kensavage.com/archives/defining-time-and-attendance-process/" title="process flow time and attendance system">process flow time and attendance system</a> (2)</small><small><a href="http://www.kensavage.com/archives/defining-time-and-attendance-process/" title="time and attendance systems theory">time and attendance systems theory</a> (2)</small><small><a href="http://www.kensavage.com/archives/defining-time-and-attendance-process/" title="time attendance flow">time attendance flow</a> (2)</small><small><a href="http://www.kensavage.com/archives/defining-time-and-attendance-process/" title="time and attendance process flow">time and attendance process flow</a> (2)</small><small><a href="http://www.kensavage.com/archives/defining-time-and-attendance-process/" title="defining the current process">defining the current process</a> (2)</small><small><a href="http://www.kensavage.com/archives/defining-time-and-attendance-process/" title="time and attendance flowchart">time and attendance flowchart</a> (2)</small><small><a href="http://www.kensavage.com/archives/defining-time-and-attendance-process/" title="time attendance system flowchart">time attendance system flowchart</a> (2)</small><small><a href="http://www.kensavage.com/archives/defining-time-and-attendance-process/" title="attendance flowchart">attendance flowchart</a> (2)</small><small><a href="http://www.kensavage.com/archives/defining-time-and-attendance-process/" title="system problems at the current time">system problems at the current time</a> (1)</small><small><a href="http://www.kensavage.com/archives/defining-time-and-attendance-process/" title="sample questions to ask from time and attendance vendors">sample questions to ask from time and attendance vendors</a> (1)</small><small><a href="http://www.kensavage.com/archives/defining-time-and-attendance-process/" title="specific problem of payroll">specific problem of payroll</a> (1)</small><small><a href="http://www.kensavage.com/archives/defining-time-and-attendance-process/" title="sample flowchart timekeeping process">sample flowchart timekeeping process</a> (1)</small><small><a href="http://www.kensavage.com/archives/defining-time-and-attendance-process/" title="the problems of the manual payroll">the problems of the manual payroll</a> (1)</small><small><a href="http://www.kensavage.com/archives/defining-time-and-attendance-process/" title="situational analysis accrued vacation sample">situational analysis accrued vacation sample</a> (1)</small></p>

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		</item>
		<item>
		<title>Choosing a Time and Attendance Vendor</title>
		<link>http://www.kensavage.com/archives/time-and-attendance/</link>
		<comments>http://www.kensavage.com/archives/time-and-attendance/#comments</comments>
		<pubDate>Tue, 24 Mar 2009 06:22:25 +0000</pubDate>
		<dc:creator>Ken Savage</dc:creator>
				<category><![CDATA[Business]]></category>
		<category><![CDATA[automated system]]></category>
		<category><![CDATA[payroll staff]]></category>
		<category><![CDATA[time and attendance]]></category>

		<guid isPermaLink="false">http://www.kensavage.com/?p=1741</guid>
		<description><![CDATA[Most businesses, regardless of their size, are under pressure to effectively assign time and attendance resources and control labor costs. However, they also need to balance time and attendance complexities, competitive pressures, and limited budgets or IT support. This leaves very little margin for error in identifying a solution.
Participating customers recommended establishing a cross-functional task [...]<p><br/><br/><a href="http://www.kensavage.com/archives/time-and-attendance/">Choosing a Time and Attendance Vendor</a></p>


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]]></description>
			<content:encoded><![CDATA[<p>Most businesses, regardless of their size, are under pressure to effectively assign time and attendance resources and control labor costs. However, they also need to balance time and attendance complexities, competitive pressures, and limited budgets or IT support. This leaves very little margin for error in identifying a solution.</p>
<p>Participating customers recommended establishing a cross-functional task force as the critical first step selecting an automated system. This allows decision makers to share vital information and feel involved the vendor selection process from the beginning. As logical as this advice seems, many businesses we did not start their selection process by creating a task force, and only after some false starts did they the need.</p>
<p>The task force organizes information about the needs of various departments and the current process. Members also promote understanding within and cooperation from each department, which are vital successfully changing over to automation or updating an outdated system.</p>
<h3>Who’s on the team and what do they do?</h3>
<p>A typical task force is made up of three to four people. You should appoint a chairperson to coordinate the committee’s activity and oversee all aspects of the selection process. Seek out participants who have the time and motivation to do a good job. And make sure you have a representative cross-section of managers, IT staff, and payroll staff. Some companies augment the task force with an employee advisory group to encourage and incorporate a wide range of ideas from everyday users. This also helps foster acceptance of the solution after it is implemented.</p>
<h3>Formulating a project plan</h3>
<p>As early as possible, your task force should conduct a kickoff meeting and formulate a project plan for its time and attendance project. The written plan should include due dates and clear definitions of individual responsibilities.</p>
<ol>
<li>Conduct a situation analysis: Define your current manual time and attendance processes. Determine your current policies</li>
<li>Establish specific goals for the new automated system: Corporate goals. Technology goals. Process goals. Other goals/</li>
<li>Prepare preliminary analysis showing potential cost savings</li>
<li>Go/no-go decision: Do we continue to pursue?</li>
<li>Create a list of potential vendors</li>
<li>Review and compare offerings to pare down the list to three or four competitors</li>
<li>If necessary, solicit proposals with a Request for Proposals</li>
<li>Define detailed product requirements so you can evaluate offerings</li>
<li>Select two or three finalists</li>
<li>Determine the cost of each solution</li>
<li>Determine the potential return on investment</li>
<li>Conduct company background checks</li>
<li>Conduct a services capability survey, including the following: Visit customer sites. Check references. View demos/presentations.</li>
<li>Select a vendor</li>
<li>Develop an implementation plan</li>
<li>Manage implementation</li>
<li>Take the plan live!</li>
</ol>
<p><br/><br/><a href="http://www.kensavage.com/archives/time-and-attendance/">Choosing a Time and Attendance Vendor</a></p>
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